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Estate Planning: Tracking Document Completeness

Written by Taylor Stewart

The Estate tab organizes your client's estate plan around six planning questions, not a document checklist. You'll find it under Planning > Estate inside any client file.

It has two modes toggled at the top: Plan View (default) and Documents. Plan View asks, "Are the real questions answered?" Documents mode is the register of every estate document on file. Most of your time is spent in Plan View.

The six planning questions

Plan View groups the questions into two scenarios.

If you die:

  • Who will inherit your assets?

  • Who will settle your estate?

  • Who will raise your minor children? (only shows if the household has minor children)

If you can't make decisions:

  • Who will manage your finances?

  • Who will make your healthcare decisions?

  • What are your healthcare wishes?

Each question shows a short "answer" line (a person's name, a document, or "Not yet addressed") and the documents that back it up. Click in to see the full detail, set decision makers and successors, or add a missing document.

Person-based questions like "Who will settle your estate?" pull the executor straight from the client's Will. If there's no Will, the answer is blank, and that's the prompt to add one.

Documents mode

Documents mode is a flat register of every estate document attached to the household. Each row shows type, owner, status, and drafted date. Click any row to edit.

Document types tracked

  • Will

  • Financial Power of Attorney

  • Healthcare Proxy

  • Advance Health Care Directive

  • Guardianship Designation

  • Trust

Each document is called an instrument. Instruments can be owned by a single adult, both adults jointly (a "household" document like a joint will), or any subset of adults.

What each document captures

When you click into a document, the drawer captures:

  • Subtype (e.g., Pour-Over Will, Durable POA, Combined Directive)

  • Executor / agent / guardian plus their successor

  • Attorney or preparer

  • Document location (safe deposit box, attorney's office, etc.)

  • Uploaded file (PDF or image, optional)

  • Document date (when it was signed)

  • Document summary (client-facing)

  • Internal notes (advisor-only)

For trusts, the drawer also captures trust name, trust type, trustee, successor trustee, and funding status. A Trust entity gets created on save and linked to the document.

Adding a document

Click Add Document at the top right, pick a type from the dropdown, and fill out the drawer. For POA, Healthcare Proxy, and AHCD documents, there's a Mirror to spouse shortcut that clones the document for the other adult so you only have to swap the named agent.

If a new document replaces an older one, pick the old doc from the Replaces existing document dropdown. The old one gets marked revoked and drops out of active views.

Status

Each document has a status: Not Started, In Process, Completed, or N/A. You can change it from the dropdown on the register or inside the document drawer.

"Needs Updating" is no longer a manual status. Staleness is derived from the document date:

  • Review badge (amber): document is 3+ years old

  • Stale badge (red): document is 5+ years old

Those badges show automatically next to any executed document in the register. You don't toggle them.

If a document genuinely doesn't apply (say, a single adult with no minor children doesn't need a Guardianship Designation), set status to N/A. That tells the system it's handled, not missing.

Beneficiary Designations

Below the register, the Beneficiary Designations section pulls every account that carries a beneficiary (investment accounts, retirement accounts, bank accounts with TOD/POD, annuities, life insurance) into one table.

Each row shows primary beneficiaries, contingent beneficiaries, and a review status. A yellow warning icon flags any row that's missing beneficiaries, has an "Unknown" or "Needs Review" status, or hasn't been confirmed in the last 2 years.

Click a row to edit beneficiaries directly. Use Bulk Apply to set the same primary/contingent beneficiaries across multiple accounts at once, which is handy when a client wants "spouse primary, kids contingent equal" across everything.

Auto-confirm date. When you flip a row's review status to Confirmed, Kerdora auto-populates Last Confirmed Date to today. One click clears the warning instead of two. You can still overwrite the date manually if you're back-dating a confirmation you actually did last month.

Key Contacts

The Key Contacts section at the bottom stores the household's estate attorney, CPA, insurance agent, and (if they have a trust) corporate trustee. Name, firm, phone, and email for each.

This isn't complicated, but it's the one place the household can find their attorney's number when they need it.

How to work through the Estate tab

  1. Start in Plan View. Walk through the six questions with your client.

  2. For any question where the answer is blank or partial, click in and either add a document or fill in the named decision maker.

  3. Switch to Documents mode to see the full register. Check the aging badges. Anything 3+ years old is a prompt to ask the client when they last looked at it.

  4. Scroll to Beneficiary Designations. Clear the amber warnings: confirm primary and contingent are correct, and set the review status β€” the date updates on its own when you hit Confirmed.

  5. Fill in Key Contacts so the household has a single source of truth for their attorney and CPA.

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