The Extractor is the fastest way to populate a client's profile, but you can also enter everything by hand. All manual data entry happens in the Profile tab, which has four sub-tabs: Accounts, Cashflow, Insurance, and Household. Each one covers a different part of the client's financial picture.
To get to the Profile tab, click into a client from the Clients page, then click Profile in the sidebar.
Accounts
The Accounts tab is where you enter everything on the client's balance sheet — their assets and liabilities.
Assets
Click Add Asset to create a new asset. You'll choose a type first, then fill in the details.
Bank Accounts — Checking, Savings, HYSA, Money Market, CD, Cash, or Other.
Fields: Account name, Owner, Balance, Institution, Account Number, Interest Rate, Notes
You can also enable savings tracking on a bank account by turning on the Savings toggle, then entering the amount and frequency (weekly, bi-weekly, monthly, quarterly, semi-annually, or annually)
Investment Accounts — Traditional IRA, Roth IRA, 401(k), 403(b), 457(b), TSP, Solo 401(k), SEP-IRA, SIMPLE IRA, HSA, FSA, 529, Taxable, and many more.
Fields: Account name, Owner, Balance, Institution, Account Number, Time Horizon, Interest Rate, Notes
Like bank accounts, you can enable savings tracking with an amount and frequency
For employer-sponsored accounts, you can set up an Employer Match by linking an income source and defining match tiers (e.g., "100% match up to 3% of income")
529 accounts let you assign a Beneficiary (typically a child)
Property — Primary Home, Other Home, Investment Property, or Land.
Fields: Property name, Owner, Estimated Value, Property Address, Property Tax, Maintenance Costs, Notes
Annuities — MYGA, FIA, Variable, or Fixed.
Fields: Annuity name, Owner, Balance, Company, Policy Number, Investment Type, Time Horizon, Surrender Free status, Policy Date
Business — A business asset with a name, owner, and balance.
Liabilities
Click Add Liability to create a new liability.
Loans — Mortgage, Auto Loan, Student Loan, HELOC, or Other.
Fields: Account name, Balance, Owner, Payment Amount, Payment Frequency, Interest Rate, Institution
Mortgages and HELOCs can be linked to a property asset so the loan and property stay connected
Credit Cards
Fields: Account name, Balance, Owner, Payment Amount, Payment Frequency, Interest Rate, Institution, Paid in Full toggle
Every asset and liability has an Exclude from Plan toggle. Turn this on if you want to track something in the profile but keep it out of the planning calculations (like a Goals analysis or insurance calculator).
Cashflow
The Cashflow tab tracks three things: income coming in, savings going out, and debt payments.
Income
Click Add Income to create a new income source. Each income entry has:
Income name
Owner (which household member earns it)
Amount and Frequency (weekly, bi-weekly, monthly, quarterly, semi-annually, or annually)
Income Type — Wages, Self-Employment, Social Security, Investment Income, Ordinary Income, Tax Exempt, or Not Taxable
Income type matters because it affects how the tax scenario builder treats the income.
Savings
The Savings section pulls in any bank or investment accounts that have savings tracking enabled. You can edit the savings amount directly from this view without going back to the Accounts tab.
Debt Payments
The Debt Payments section pulls in payment information from your liabilities. You can edit payment amounts and frequencies inline here as well.
Insurance
The Insurance tab captures all of a client's insurance policies. Click Add Policy and choose the type.
Life Insurance — Term, Whole, Universal, Variable, Group, or Other.
Fields: Policy name, Insured, Death Benefit, Beneficiaries, Cash Value, Provider, Policy Number, Premium Amount, Premium Frequency, Policy End Date
Disability Insurance
Fields: Policy Holder, Policy Type (Group or Individual), Benefit Type (monthly dollar amount or percentage of salary), Benefit Amount, whether the benefit is taxable, Inflation protection, Benefit Period, Elimination Period, Own Occupation clause, Provider, Policy Number, Premium, Policy End Date
Homeowners Insurance
Fields: Policy name, Linked Property, Carrier, Dwelling Coverage, Dwelling Deductible, Wind/Hail Deductible, Personal Property Limit, Premium, Policy End Date
You can link a homeowners policy to a property asset from the Accounts tab
Auto Insurance
Fields: Policy name, Carrier, Bodily Injury limits (per person and per occurrence), Property Damage Limit, Medical Payments, Collision Deductible, Comprehensive Deductible, Uninsured Motorist coverage, Premium, Policy End Date
Long-Term Care Insurance — Traditional LTC, Hybrid Life/LTC, Hybrid Annuity/LTC, or Other.
Fields: Policy name, Owner, Daily Benefit, Benefit Period, Elimination Period, Inflation Protection, Provider, Policy Number, Premium, Policy End Date
Liability Insurance — Personal Liability, Professional Liability, Umbrella Policy, or Other.
Fields: Policy name, Coverage Amount, Coverage Details, Provider, Policy Number, Premium, Policy End Date
Health Insurance
Fields: Policy name, Deductible Per Person, Out-of-Pocket Maximum, HDHP Eligible toggle, Provider, Policy Number, Premium, Policy End Date
Life, Disability, Homeowners, and Liability insurance types each have a planning calculator in the Planning tab that uses the data you enter here. The other types (Auto, Long-Term Care, Health) are captured for reference but don't have calculators yet.
Household
The Household tab is where you define the people and entities in the client's life. Click Add Member and choose the type.
Adults — The client and their spouse or partner.
Fields: Name, Birthday, Sex
Adults can be granted Portal Access, which lets them log in to the Client Portal
Children
Fields: Name, Birthday, Sex
You can toggle Create Education Goal to automatically set up an Education goal for that child in the Planning tab
Businesses
Field: Business Name
Once added, a business can be used as the owner on accounts and assets
Trusts
Field: Trust Name
Like businesses, trusts can be assigned as owners on accounts and assets
Tips for Manual Data Entry
Owner assignment — Most accounts, policies, and income sources can be assigned to an adult, a business, a trust, or marked as joint. Set this when you create the item so it shows up correctly in planning.
You can always come back — Nothing is locked in. Every field can be edited after the fact by clicking into the item.
Combine with the Extractor — Many advisors use the Extractor to populate the bulk of a client's data, then come to the Profile tab to fill in gaps or make corrections. You don't have to choose one approach or the other.